Coaches, you can enter your roster through your coach admin account. You can also submit the roster here and we will enter the roster for you within 1-3 business days. 

Please Note:

  • If an athlete has stats in the admin, you will see a checkmark when you select, "Show More" on an athlete.Capture.JPG
  • If the team uses Hudl, the coach has to manage the roster & schedule details on Hudl in order for it to be accurate on MaxPreps.
  • Any additions/corrections will appear on the main site within 15-30 min.  
Athlete Roster

Adding & Editing your Roster:

Go to and sign in to your Coach Admin account.   

1. Go to the "Roster" tab and select "Roster". 


2. On the Manage Roster page, select "+ ADD" to add your athletes. 


3. On the "Add Player" page, fill out the required information.

4. You can also add the athlete profile photo through this section as well.  

5. To add a single athlete, select "Save & Exit." To add more than one athlete to the roster, select, "Save & Add Another Athlete." 


6. You have the ability to Edit, your current athletes, or Delete,  athletes from your roster.

That's it! If you want to learn how to add your Staff Roster, select the link below. 

Copy Roster From Previous Season

If you have not yet entered your current season's roster, you are able to copy over the roster from your previous season. This option will remove all seniors from your previous season and move freshman to sophomores, sophomores to juniors, and juniors to seniors.   

1. Go to the "Roster" tab and select "Roster". 

2. If your roster is empty, you will see the option to, "Copy Roster From Last Season" 

3. Confirm the import, and you should now the see the updated roster!


Staff Roster

Adding your Staff Roster:

You can add your Coaching Staff to your team rosters. The coaching staff will be listed below your roster on the roster page on MaxPreps.

Go to and sign in to your Coach Admin account.  

1. Go to the "Roster" tab and select "Staff". 

2. From the Manage Staff roster section, select "+Add".

3. Enter the staff members' information regarding their name and role. This would be for your assistant coaches and statisticians. 

4. Select "Save & Exit" when finished or if you are adding more than one staff member, select "Save & Add Another Staff Member" to add more than one staff member. 

That's it. Your staff roster will reflect on the team page within 15-30 minutes. 


Import Roster

Import your Roster:

Coaches, if you don't want to manually add your roster, you do have the option to import the roster to MaxPreps in a Microsoft Excel sheet. 

Go to and sign into your Coach Admin account. 

1. Go to the Roster tab and select "Import Roster." 

2. Read ALL the formatting requirements for the roster file. 

Formatting Requirements for your Roster file:

  • Your import file must be CSV (comma separated values). In Excel, export your file into CSV by using "Save As" and selecting CSV as the file type.
  • The first row in your file must be the column headers. The required column headers are outlined below.
  • While all column headers below must be present in the file, the columns can be in any order, and only last name, jersey and class year must have data. If the athlete already exists, then it will not be added or modified.
  • If there is an error in the file, then the roster will not import until the values are corrected.
Required Column Headers Accepted Values & Rules
iscaptain Yes, No
jersey * 0 - 9999
firstname Cannot contain numbers
lastname * Cannot contain numbers
bio Cannot be more than 500 characters
classyear * 5 - 12 (numbers only)
heightfeet 4 - 7 (numbers only)
heightinches 0 - 11 (numbers only)
weight 10 - 999 (numbers only)

 A value must be present in this column for all athletes.

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